File Clerk
Interface with personal computer (PC) applications as well as numerous VISTA applications, CPRS (Computerized Patient Records System) applications and scanning equipment and software. Review all documents received in the Unit and identify any problems and/or deficiencies with the record. Associate each document with the correct patient's CPRS record, complete and appropriate TIU document, assign the appropriate document-names nomenclature/index terms, and link scanned document with consultation reports when applicable. Review and research numerous and voluminous medical reports from VA and non-VA health care facilities making a determination as to which documents are to be scanned, and when necessary. Will ensure all necessary health and administrative information is integrated into VISTA through PC scanning software. Maintain a daily productivity log of scanning and indexing activities. Assist in training other staff with scanning tasks and troubleshooting problems that may arise with the scanning of documents. Responsible for maintaining a system of paper medical records including the maintenance of the master locator file which is a master index of all patients treated at the facility. Retrieves records or documents from such system upon request from person having a right of access. Request records from and transfers records to other VHA medical facilities. Work Schedule:
Monday-Friday, 8am-4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk/PD90157A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/16/2020. As part of the Records Management process, duties include receiving, indexing, scanning and filing of health and administrative information. The incumbent will review all documents received and identify any problems/deficiencies with the record. Documents evaluated and found to meet documentation requirements will be processed for scanning into VistA Imaging Software which is accessed via CPRS. Incumbent will associate each document with the correct patient's CPRS record, complete an appropriate TIU document, assign the appropriate document named nomenclature/index terms, and link scanned document with consultation reports when applicable. After the scanning and indexing process is complete, the incumbent will confirm information interchange and the quality of the image. You may qualify based on your experience and/or education as described below:
General
Experience:
You must have one year of general experience equivalent with duties related to the position. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position, such as, receiving, indexing, scanning and filing of health and administrative information. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have two years of education above high school (TRANSCRIPTS REQUIRED). OR, Combination:
Applicants may also combine education and experience to qualify at this level. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:
ClericalComputer SkillsCustomer ServiceFlexibilityQuality Assurance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary during the scanning processes. The work requires a high degree of concentration and the ability to work under pressure and stress within specified time frames. When performing record retirement activities, the work can be demanding physically. The work requires a great deal of standing, walking, bending, stooping, reaching, and pulling for periods of time. The employee may be required to carry 10 or more pounds of records for short distances. Employee may push or pull carts with medical records up ramps when transporting records. Some work requires packing boxes (whose weight will typically exceed 20 pounds) and otherwise preparing records for shipments. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Monday-Friday, 8am-4:
30pm Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
File Clerk/PD90157A Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/16/2020. As part of the Records Management process, duties include receiving, indexing, scanning and filing of health and administrative information. The incumbent will review all documents received and identify any problems/deficiencies with the record. Documents evaluated and found to meet documentation requirements will be processed for scanning into VistA Imaging Software which is accessed via CPRS. Incumbent will associate each document with the correct patient's CPRS record, complete an appropriate TIU document, assign the appropriate document named nomenclature/index terms, and link scanned document with consultation reports when applicable. After the scanning and indexing process is complete, the incumbent will confirm information interchange and the quality of the image. You may qualify based on your experience and/or education as described below:
General
Experience:
You must have one year of general experience equivalent with duties related to the position. General experience is progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position, such as, receiving, indexing, scanning and filing of health and administrative information. OR, Education:
Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have two years of education above high school (TRANSCRIPTS REQUIRED). OR, Combination:
Applicants may also combine education and experience to qualify at this level. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position:
ClericalComputer SkillsCustomer ServiceFlexibilityQuality Assurance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is mostly sedentary during the scanning processes. The work requires a high degree of concentration and the ability to work under pressure and stress within specified time frames. When performing record retirement activities, the work can be demanding physically. The work requires a great deal of standing, walking, bending, stooping, reaching, and pulling for periods of time. The employee may be required to carry 10 or more pounds of records for short distances. Employee may push or pull carts with medical records up ramps when transporting records. Some work requires packing boxes (whose weight will typically exceed 20 pounds) and otherwise preparing records for shipments. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0305 Mail And File - Salary Range:
$33,552 to $43,616 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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