SECRETARY (OA)
A Secretary (OA), GS-0318-06, Receives visitors and telephone calls. Exercises judgment in screening those which can be handled personally or be referred to other staff personnel or divisions. Determines when the supervisor should be interrupted. Personally takes care of many matters and gives out administrative and readily available substantive information to callers. Keeps the supervisor's calendar. Schedules appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor's workload and current issues of importance. Reminds supervisor of appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Prepares responses to requests for general information concerning the organization's functions from source material. Anticipates need for information and prepares material so that it is immediately available for supervisor's needs. In the absence of the supervisor, assumes responsibility for ensuring that requests for action or information are made known to responsible officials who can satisfy the request. Follows up on required actions and informs supervisor of status. Makes arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list. Assembles background material. Attends meetings and performs associated duties. Reminds supervisor and staff members of commitments made and monitors progress until the work is completed. Reads incoming correspondence, publications, regulations, and directives which may affect the supervisor. Reviews outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments. Returns such communications to author for correction. Advises and instructs subordinate offices to obtain higher degree of compliance with general policies and correspondence procedures. Signs routine correspondence of a nontechnical nature. Provides assistance in the procedural aspects of the office, including distributing work to clerical personnel; explaining report requirements and arranging for submission of data into general reports; and informing and instructing technical and clerical personnel in the preparation of Maintains office files of correspondence, directives, regulations, and other information. correspondence. Arranges for travel, arranges visit schedules, notifies organizations and officials to be visited, makes reservations, and submits travel vouchers and reports. Utilizes word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and nonmilitary correspondence, reports, summary sheets and staff studies, and statistical and tabular material. Receives requests for information including specialized or classified material from military and civilian persons. Information is frequently provided from personal knowledge of organizational operations. When information is not readily available, advises when it may be expected. Performs other duties as assigned. MILITARY GRADES:
ENLISTED COMPATIBLE MILITARY ASSIGNMENT:
MOS 42A Failure to obtain a compatible MOS may result in termination of employment. GENERAL
Experience:
Experience, education or training performing any combination of the following tasks:
typing (letters, forms); general clerical (answering the telephone, receiving visitors, composing correspondence, filing, reviewing outgoing correspondence for grammar, format, etc.) stenographic (taking and transcribing shorthand). Experience using computer and automation systems. SPECIALIZED
Experience:
Must have at least 9 months experience performing clerical or administrative duties in an office environment. Must have experience performing office functions such as, referring visitors, screening telephone calls and to route correspondence by name or functional area. Experience working independently and setting priorities with very little supervisory control.
Estimated Salary: $20 to $28 per hour based on qualifications.
ENLISTED COMPATIBLE MILITARY ASSIGNMENT:
MOS 42A Failure to obtain a compatible MOS may result in termination of employment. GENERAL
Experience:
Experience, education or training performing any combination of the following tasks:
typing (letters, forms); general clerical (answering the telephone, receiving visitors, composing correspondence, filing, reviewing outgoing correspondence for grammar, format, etc.) stenographic (taking and transcribing shorthand). Experience using computer and automation systems. SPECIALIZED
Experience:
Must have at least 9 months experience performing clerical or administrative duties in an office environment. Must have experience performing office functions such as, referring visitors, screening telephone calls and to route correspondence by name or functional area. Experience working independently and setting priorities with very little supervisory control.
- Department:
0318 Secretary - Salary Range:
$41,845 to $54,399 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
